That is a big YES from us. Self Camping means you are to BYO (bring your own) equipment / gear / camping supplies. Self Campers will have UN-POWERED sites. Should you need power, you are are welcome to bring a generator. If you require power for medical purposes please contact us.

Please note that all camping sites are FIRE FREE ZONES, there are to be no personal fires at any campsite.

What could cancel the event? We’re committed to making Cowgirls Gathering happen — but if an unforeseen circumstance arises (like COVID-19 making a comeback or any other major disruption) and the event cannot go ahead, you’ll receive a full refund on your ticket (excluding any booking or processing fees).

What about the weather? Rain, hail, or shine — Cowgirls Gathering is ON! 🌧☀️ We’ve got you covered with a large undercover arena and additional sheltered areas throughout the grounds. As with any horsey adventure, be sure to pack your gumboots and rain jacket just in case Mother Nature decides to surprise us.

Absolutely not! There are no vaccination requirements for people or horses to attend Cowgirls Gathering. We want everyone to feel welcome — just bring your good vibes and get ready for a great weekend 🐴💛  However, if you’re feeling unwell, we kindly ask that you consider staying home to protect our community.

And for those bringing horses, a horse health declaration is required before entering the grounds. This helps us ensure all horses are healthy and safe — it’s a simple step to protect every horse attending.

Classes, Clinics & Competitions

NO, there are no fees on top of the ticket price just for attending.  However, if you’d like to participate in a Clinic, Competition or Creative Class, please make sure you purchase the correct ticket that includes those options. Your standard ticket includes camping and access to spectate everything on the program — but participation in hands-on activities requires booking into the appropriate sessions.

Upgrade to Glamping

Want a little more luxury? Glamping upgrades are available but not included in your general ticket price.

Food & Drinks

You’re welcome to BYO food, or treat yourself with a range of food trucks on site across the weekend. We’ll also have a fully licensed bar running throughout the event. Please note: as we are a licensed venue, no alcohol can be brought into the grounds.

This is our chance to wear our favourite boots and hat!  For those that love cowgirl fashion, now is your time to dress up.  The important thing is to be comfortable but if handling horses please ensure you have enclosed shoes on.

Camping?  You will need to bring everything you need for your own camp set up.  If you need power, you will need to bring your own generator.

My own chair?  There will also be seats in the education tent and grandstands.  If you are worried about not having a seat or would like to test out your social distancing, you are encouraged to bring your own chair.

Can I bring my horse? Yes of course you can bring your horse, even if you are not participating in any of the clinics and or competitions. We have two areas that you will be able to watch from horseback and plenty of room to “back it up” and try out what the instructor is teaching. You will need to provide your own yard. BYO electric tape or anything you need to make sure your horse is fully safe and secure.

What about feed and water for my horse?  You need to come prepared with your feed and buckets.  You don’t need to bring water, just a bucket to put it in.  There are a number of water points around the grounds.

Do I need to clean up after my horse?  Yes please bring whatever you need to clean up after your horse/s.  There will be a number of manure drop off points around the grounds.

Can I bring my Stallion/s?  YES… Stallions are to be enclosed by panels. Stallions can be free to roam inside panel area when an exclusion perimeter is erected around the panelled area to exclude any possible interactions between the stallion and another horse or human. Only one horse is allowed per enclosure.

Panels must be a minimum of 1500mm in height. Panels must be constructed using an equivalent of 4 bars of 25mm box or pipe equivalent as a minimum. Panels must be anchored securely to a solid object i.e. truck, post or tree.  At night:  The same rules apply to daylight hours with the addition for a stallion that is in panels must have at least one additional form of restraint e.g: tied up, hobbles, sideline.

We are family so absolutely, you can definitely bring your kids and your partner.  You can leave your non-horsey partner to fend for themselves while you enjoy the education, demos and shopping or they can join in the fun.  We have both day and weekend family ticket options.  Children under the age of 18 at the date of the event will need to have adult supervision.

Ahh we love dogs too, but we have a strict NO dogs allowed policy.  If your dog is a service dog, please contact us (before you get a ticket) to get an exemption.

As a general rule, the minimum age to participate in Clinics or Competitions is 8 years old at the time of the event. All children must be supervised by a ticketed adult at all times.

Some events have specific age requirements — for example, the Race to Ranch competition requires a minimum age of 12 years at the time of the event for the nomination to be accepted.

If you believe someone under the age minimum should be considered, you’re welcome to apply for an exemption by emailing us at Hello@CowgirlsGathering.com.au.

All participants under the age of 18 must wear a helmet at all times when handling any horse, no exceptions.

• Children aged 5 – 15 (as of 3rd October 2025) require a Child Ticket and must be supervised by a ticketed adult at all times

• Children under 5 are free but must be accompanied by a ticketed adult at all times 
• Anyone aged 16 and over requires a Standard Adult Ticket

Yes! If you have a day ticket and would like to upgrade and come along to all three days, please email us at hello@cowgirlsgathering.com.au and we will send you the upgrade link.

Kilkivan is a quiet little town approx. 30 minutes (50 kms) west of Gympie on the Wide Bay Highway.  Some landmark distances for you are:

• 220 km north of Brisbane
• 130km north of Sunshine Coast
• 225km north-east of Toowoomba

If you are flying in … Well firstly you are amazing and we can’t wait to meet you!! Flying into Maroochydore / Sunshine Coast airport is the simplest way. Pick up a rental car and drive 1.5 hours north to join us at the event.

There is a lot of room for parking and it’s all FREE!   The showgrounds have plenty of space to park and set up your camping space

There sure will be! We will be having stalls from artisans and makers and loads of wonderful retailers with their Pop Up Shops. Anything a Cowgirl may need, we will have it covered. If you are interested in being a stall holder, please contact us.

YES COWGIRL we will definitely have food and drinks available for purchase, we have got you covered! As we are a licensed venue, no alcohol can be brought into the grounds.

There will be plenty of fabulous food available for purchase. Our food vendors will be serving breakfast, lunch and dinner and everything in between.  If you have any special dietary requirements we do suggest you bring your own food.

Yes of course. We would rather you didn’t leave us though, we don’t want you to miss a thing. Your wrist band will allow you to re-enter when you return.  Please note:  No wrist band, no re-entry! 

In the event of an official Lockdown (if COVID – 19 makes a comeback), Cowgirls Gathering will offer a full refund to ticket holders if the change of date is not suitable.

If you cannot make the event for any reason, your ticket can be transferred to another name but no refund will be given. If you need to transfer your ticket over, please contact us.  The only way to have a ticket transferred is with us.

Cowgirls Gathering has a strict no noise policy after midnight on Thursday, Friday, Saturday & Sunday nights. If you require a generator / power to be run after this time due to medical reasons please contact us.

Bump out is before 12 noon on the Monday following the event.  If you have booked a glamping tent, you will need to bump out before 9am on the Monday morning.