The main tasks for those that are at the front gate are:

1. Welcome
2. Checking in / scanning
3. Directing to the next volunteer
4. Checking out / Checking back in
5. Ticket Sales (day and weekend spectator ticket types)

Welcome: Everyone that is entering into the event must have a ticket – if someone does not have at ticket they can be looked up or purchase one at the gate. All ticket holders have been sent their ticket and details may also be found in their calendar (if they added them in using the link on the ticket). Think about the information or greeting you would like to receive and give that to everyone.

💛 The key messages are:

• Howdy, it’s so good to have you here with us,
• Hand out the site map, wristband and give directions to where they need to go.

Checking In/ scanning:  There will be a number of Cowgirls Gathering mobile devices at the front gate that will allow for both searching of ticket holders if they don’t have their ticket but also this is the way that they can be checked in.

Directing to the next volunteer: There are FIVE different areas that the ticket holder may be directed to, these are:

1. Glamping – The glampers have the least amount of road to travel, they are the first stop directly ahead. The volunteer at this station will check them off on the gamping list so there is no need to confirm if they have a glamping ticket, just that they have a ticket to the event. Glamping is a HORSE FREE ZONE so they will get their instructions on what to do with their horse when they get to the volunteer.
2. Camping – The next area is camping, this area is for those that are camping in tents, caravans or motorhomes. These campers do not have horses and this is a HORSE FREE ZONE. Again there will be another volunteer waiting for them in this zoom to give more information.
3. Camping with Horses – Campers with horses are to go to be directed here, there are some ticket holders that want to stay in this area without a horse as they want to camp with their mates, this is fine but there can be no horses in the camping zone above. Again there will be another volunteer waiting for them in this zoom to give more information.
4. Vendors – We have asked vendors to arrive on Friday morning before 1pm but we expect that they will be coming in all day. Vendors will also have a ticket and will be checked in the same way. Again there will be another volunteer waiting for them in this zoom to give more information.
5. Educators – We are expecting educators to arrive over Thursday and Friday. Educators also have a ticket and will be checked in the same way. There are THREE different directions the educators can be directed: a) With horses, refer to point 3 above and b) without horses, refer to 2 above and c) Glamping, refer to point 1 above.

Check out / checking back in: We are not going to check out people when they leave. If they come back in again they just need to show the Cowgirls Gathering wristband to gain entry. No wristband, no entry.

Ticket Sales: There will be tickets for sale at the gate but we are not expecting these to be in great demand at this point. There will be a square machine set up ready for ticket sales. Please watch the following video on how to action a ticket sale. Please note there are NO glamping sites on offer at the gate, they all must be pre-purchased.

If there are any issues please contact 0477 727 272 and we will help.

The main tasks for those that are at the camping station are:

• Welcome, 
• Directing those to where they need to park, 
• Information around where to find power, toilets, showers!

Welcome:  Everyone that is entering into the camping must not have a horse, this is a horse free area.  People can park where they like but please try and keep them orderly so we can fit in as many here as possible. If there are any issues please contact 0477 727 272 and we will help.

💛 The key messages are:

• Howdy, it’s so good to have you here with us,
• Give details on how to access the online program,
• Any pre-purchased merchandise can be picked up from the Headquarters,
• When settled go and see the Headquarters with your completed waiver forms to get your wristband.

Information:  Campers in this area do not have their own their own water closets and showers, please point this out to them but also show where the other facilites are.  There is some power in this area (refer to the site plan) but this is FIRST IN BEST DRESSED and have not been pre-booked.  There is also a number of shared water point (refer to the site plan) that should also be pointed out. Please let the campers know where to put rubbish and that they are NOT allowed to have a fire in this area, that can only be done over in the entertainment space.

The main tasks for those that are at the camping with horses station are:

• Welcome, 
• Directing those to where they need to park, 
• Information around where to find power, toilets, showers!

Welcome:  Everyone that is entering into the camping with horses can have a horse OR not.  But this is horse area so they must be aware that horses will be around.  People can park where they like but please try and keep them orderly so we can fit in as many here as possible. If there are any issues please contact 0477 727 272 and we will help.

💛 The key messages are:

• Howdy, it’s so good to have you here with us,
• Give details on how to access the online program,
• Any pre-purchased merchandise can be picked up from the Headquarters.

Information:  Campers with horses will have access to water closets in the area but not showers, please point this out to them but also show where the other facilites are.  There is NO power in this area and if campers are using generators, these must be turned off before Midnight.  There is also a number of shared water point (refer to the site plan) that should also be pointed out. Please let the campers know where to put rubbish and manure and that they are NOT allowed to have a fire in this area, that can only be done over in the entertainment space. 

ALL campers unless pre-organised with Amanda, will need to build their own yards.  This can with be panels or hot tape (the front gate will be closed at night).  For anyone camping with a stallion please refer to the FAQ information under the general tab above.

The main tasks for those that are at the vendor station are:

• Welcome, 
• Directing those to where they need to park, 
• Information around where to find power, toilets, showers!

Welcome:  Everyone that is entering into the vendor space must not have a horse with them.  If they do then they can drop off the vendor store and then continue to the camping with horses space.  Vendors will be directed to park by the Vendor Manager. If there are any issues please contact 0477 727 272 and we will help.

💛 The key messages are:

• Howdy, it’s so good to have you here with us,
• Give details on how to access the online program,
• Any pre-purchased merchandise can be picked up from the Headquarters.

Information:  Vendors do not have their own their own water closets or showers, please point this out to them where the closest facilites are.  There is power in this area (refer to the site plan) and every site will have one power point.  There is also a number of shared water points (refer to the site plan) that should also be pointed out. Please let the vendors know where to put rubbish and that they are NOT allowed to have a fire in this area, that can only be done over in the entertainment space.

The main tasks for those that are at the Education Camping Area are:

• Welcome, 
• Directing those to where they need to park, 
• Information around where to find power, toilets, showers!

Welcome:  Everyone that is entering into the Education area, can have a horse OR not.  This is horse area so they must be aware that horses (including Stallions) will be around.  People can park where they like but please try and keep them orderly so we can fit in as many here as possible. If there are any issues please contact 0477 727 272 and we will help.

💛 The key messages are:

• Howdy, it’s so good to have you here with us,
• Give details on how to access the online program,
• Any pre-purchased merchandise can be picked up from the Headquarters.

Information:  This area does not have their own water closets or showers, please point out the closest facilities are which are at the Main Arena.  There is some VERY LIMITED power in this area but this is FIRST IN BEST DRESSED and have not been pre-booked.  There is also a number of shared water point that should also be pointed out. Please let the campers know that they need to talk all their own rubbish with them, and manure should be kept in piles at the front of camps for easy pick up post event.  Fires are NOT allowed in this area, fires are only allowed over in the entertainment space. 

ALL campers unless pre-organised with Amanda, will need to build their own yards.  This can with be panels or hot tape (the front gate will be closed at night).  For anyone camping with a Stallion please refer to the FAQ information under the general tab above.

The type of tasks for the main area will be as follows:

• Volunteer to stay at the area at all times
• Ensuring the area is is kept clean and tidy and free of hazards
• Setting up of the area to ensure that the session can start on time
• Helping the educator with the microphones and ensuring they are working
• Helping the educator with anything they need during their sessions
• Holding a list of participants and checking them off as they arrive 
• Allowing only those on the list to arrive in the area (fence sitters welcomed)
• Ensure those that are in the clinic or class have what they need to get started 
• Area cleared on time ready for the next session to start (time checks)
• Competitions ensure that everyone has a competitor number (command centre)
• Score sheets handed to the scores and ensure they are collected afterwards
• Management of the waiting area prior to class/competition commencement 
• Ensuring that those on horseback are in the horse area 
• Completing a safety / gear check of both the human and horses

The type of tasks for the Campdraft area will be as follows

• Volunteer to stay at the area at all times
• Ensuring the area is is kept clean and tidy and free of hazards
• Setting up of the area to ensure that the session can start on time
• Helping the educator with the microphones and ensuring they are working
• Helping the educator with anything they need during their sessions
• Holding a list of participants and checking them off as they arrive 
• Allowing only those on the list to arrive in the area (fence sitters welcomed)
• Ensure those that are in the clinic or class have what they need to get started 
• Area cleared on time ready for the next session to start (time checks)
• Competitions ensure that everyone has a competitor number (command centre)
• Score sheets handed to the scores and ensure they are collected afterwards
• Management of the waiting area prior to class/competition commencement 
• Ensuring that those on horseback are in the horse area 
• Completing a safety / gear check of both the human and horses

The type of tasks for the education tent will be as follows:

• Volunteer to stay at the area at all times
• Ensuring the area is is kept clean and tidy and free of hazards
• Setting up of the area to ensure that the session can start on time
• Helping the educator with the microphones and ensuring they are working
• Helping the educator with anything they need during their sessions
• Holding a list of participants and checking them off as they arrive 
• Allowing only those on the list to arrive in the area (fence sitters welcomed)
• Ensure those that are in the class have what they need to get started 
• Area cleared on time ready for the next session to start (time checks)
• Competitions ensure that everyone has a competitor number (Headquarters)
• Score sheets handed to the scores and ensure they are collected afterwards
• Management of the waiting area prior to class commencement 
• Ensuring that those on horseback are in the horse area only 
• Completing a safety / gear check of humans