we like questions!

most faq

don't see your question below?
When can I access the event

Arrival to Cowgirls Gathering event is anytime on Friday September 30, 2022. No entrance will be granted prior to this.  The event officially closes at 5pm Sunday 2 October 2022 but stick around Sunday night and party with the volunteers and staff 💛

Can i stay at the event, is there room for camping?

Thats a big YES from us. Self Camping means you are to BYO (bring your own) equipment / gear / camping supplies. Self Campers will have UN-POWERED sites.   Should you need power, you are are welcome to bring a generator.  If you require power for medical purposes please contact us.   

 You can also upgrade to Glamping (COMING SOON)!  

WHAT WOULD CANCEL THE EVENT AND DO I NEED TO BE VACCINATED?

COVID?  What about it!  Well for any reason it stops us having fun this year then you can check out our  👩‍💻 COVID-19 Statement.  Do you need to be vaccinated to come to come to Cowgirls Gathering, absolutly not!

The Weather?  We will be going ahead rain, hail or shine!   The grounds has an amazing undercover arena and we will have other undercover spaces in the event of rain. As with any horsey event, pack your gumboots and rain jacket just in case.  

Are there any other fees?

Classes, Clinics & Competitions?  We have changed things up from 2021 and this year YES there will be additional fee.  Your base ticket includes your camping and the ability to spectate everything.  This year we have reduced the price of the tickets for spectators to ensure that those that do not want to compete or enter clinics and classes are not disadvantaged.  

Upgrade to Glamping?  If you would like to upgrade to Gamping this is also not included in your ticket price.

What should i wear and bring?

This is our chance to wear our favourite boots and hat!  For those that love cowgirl fashion, now is your time to dress up.  The important thing is to be comfortable but if handling horses please ensure you have closed shoes on.

Camping?  You will need to bring everything you need for your own camp set up.  If you need power, you will need to bring your own generator.  

My own chair?  There will also be seats in the education tent and grandstands.  If you are worried about not having a seat or would like to test our your social distancing, you are encouraged to bring your own chair.

what about horses and stallions?

Can I bring my horse? Yes of course you can bring your horse, even if you are not participating in any of the clinics and or competitions. We have two areas that you will be able to watch from horseback and plenty of room to “back it up” and try out what the instructor is teaching. You will need to provide your own yard. BYO electric tape or anything you need to make sure your horse fully safe and secure.

What about feed and water for my horse?  You need to come prepared with your feed and buckets.  You don’t need to bring water, just a bucket to put it in.  There are a number of water points around the grounds.

Do I need to clean up after my horse?  Yes please bring whatever you need to clean up after your horse/s.  There will be a number of manure drop off points around the grounds.

Can I bring my Stallion/s?  YES… Stallions are to be enclosed by panels. Stallions can be free to roam inside panel area when an exclusion perimeter is erected around the panelled area to exclude any possible interactions between the stallion and another horse or human. Only one horse is allowed per enclosure.

Panels must be a minimum of 1500mm in height. Panels must be constructed using an equivalent of 4 bars of 25mm box or pipe equivalent as a minimum. Panels must be anchored securely to a solid object i.e. truck, post or tree.  At night:  The same rules apply to daylight hours with the addition for a stallion that is in panels must have at least one additional form of restraint e.g: tied up, hobbles, sideline.

Is this event, family & Dog friendly?

We are family so absolutely, you can definitely bring your kids and your partner.  You can leave your non-horsey partner to fend for themselves while you enjoy the education, demos and shopping or they can join in the fun.  We have both day and weekend family ticket options.  Children under the age of 18 at the date of the event will need to have adult supervision. 

Ahh we love dogs too, but we have a strict NO dogs allowed policy.  If your dog is a service dog, please contact us to get an exemption.

Can I upgrade from a day ticket to the whole weekend?

Yes!  If you have a day ticket and would like to upgrade that a weekend ticket, please email us at [email protected]u and we will send you the upgrade link.

Where is the event being held and is there parking?

Kilkivan is a quiet little town approx. 30 minutes (50 kms) west of Gympie on the Wide Bay Highway.  Some landmark distances for you are:

  • 220 km north of Brisbane
  • 130km north of Sunshine Coast
  • 225km north-east of Toowoomba

If you are flying in … Well firstly you are amazing and we can’t wait to meet you!! Flying into Maroochydore / Sunshine Coast airport is the simplest way. Pick up a rental car and drive 1.5 hours north to join us at the event.

There is a lot of room for parking and it’s all FREE!   The showgrounds have plenty of space to park and set up your camping space.

Will there be any trade stalls at the event?

There sure will be! We will be having stalls from artisans and makers and loads of wonderful retailers with their Pop Up Shops.  Anything a Cowgirl may need, we will have it covered. If you are interested in being a stall holder, please contact us.

Will there be food and drinks to buy at the event?

YES COWGIRL we will definitely have food and drinks available for purchase. Thinking Tacos and Margaritas? We’ve got you covered!  As this a licensed event, we do not allow BYO. 

There will be plenty of fabulous food available for purchase. Our food vendors will be serving breaky, lunch and dinner and everything in between.  If you have any special diet requirements we do suggest you bring your own food.

will there be passes out to the event?

Yes of course. We would rather you didn’t leave us though, we don’t want you to miss a thing.Your ticket and wrist band will allow you to re-enter when you return.

What if i brought a ticket and can no longer make it?

In the event of an official Lockdown due to COVID – 19, Cowgirls Gathering will offer a full refund to ticket holders if the change of date is not suitable.

If you cannot make the event, your ticket can be transferred to another name but no refund will be given.  If you need to transfer your ticket over, please contact us.  

What about noise, any restrictions?

Cowgirls Gathering has a strict No Noise policy after midnight on Friday the 30th of September, Saturday the 1st of October and Sunday the 2nd of October 2022.  If you require a generator / power to be run after this time due to medical reasons please contact us.

still have a question?

We would love to hear from you, feel free to connect with us here, or on anyone one of our social media channels.

Shopping Cart