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"The" Cowgirls Gathering

These are the FAQ for the main event “The” Cowgirls Gathering.  If you are looking for the FAQ for the “Mini” Gathering, please check out the page for that gathering.

when can i access the event?

Arrival to Cowgirls Gathering event is anytime on Thursday after 12 noon ahead of the event starting on Friday. No entrance will be granted prior to this without approval from organisers.  Please have any requests email at least a week before the event to [email protected].

The event officially closes at on Sunday at 5pm but free free to stick around Sunday night and party with the volunteers and staff 💛

can i stay at the event? is there room for camping?

That is a big YES from us. Self Camping means you are to BYO (bring your own) equipment / gear / camping supplies. Self Campers will have UN-POWERED sites. Should you need power, you are are welcome to bring a generator. If you require power for medical purposes please contact us.

Please note that all camping sites are FIRE FREE ZONES, there are to be no personal fires at any campsite.


what would cancel the event? do I need to be vaccinated?

COVID?  What about it!  Well for any reason this pops back up again (or anything else for that matter) and the event cannot go ahead, then you will receive a full refund of your ticket (excluding any fees).  Do you need to be vaccinated to come to Cowgirls Gathering, absolutely not!

The Weather?  We will be going ahead rain, hail or shine!   The grounds has an amazing undercover arena and we will have other undercover spaces in the event of rain. As with any horsey event, pack your gumboots and rain jacket just in case.

are there any other fees on top of my entry ticket / membership?

Classes, Clinics & Competitions?  Yes, if you would like to actively participate in any Class, Clinic or Competition there will be additional fee.  Your entry ticket / membership includes your camping and the ability to spectate everything.  

Upgrade to Glamping?  If you would like to upgrade to Gamping this is also not included in your ticket price

what should i wear and bring?

This is our chance to wear our favourite boots and hat!  For those that love cowgirl fashion, now is your time to dress up.  The important thing is to be comfortable but if handling horses please ensure you have enclosed shoes on.

Camping?  You will need to bring everything you need for your own camp set up.  If you need power, you will need to bring your own generator.

My own chair?  There will also be seats in the education tent and grandstands.  If you are worried about not having a seat or would like to test out your social distancing, you are encouraged to bring your own chair.

what about horses and stallions?

Can I bring my horse? Yes of course you can bring your horse, even if you are not participating in any of the clinics and or competitions. We have two areas that you will be able to watch from horseback and plenty of room to “back it up” and try out what the instructor is teaching. You will need to provide your own yard. BYO electric tape or anything you need to make sure your horse is fully safe and secure.

What about feed and water for my horse?  You need to come prepared with your feed and buckets.  You don’t need to bring water, just a bucket to put it in.  There are a number of water points around the grounds.

Do I need to clean up after my horse?  Yes please bring whatever you need to clean up after your horse/s.  There will be a number of manure drop off points around the grounds.

Can I bring my Stallion/s?  YES… Stallions are to be enclosed by panels. Stallions can be free to roam inside panel area when an exclusion perimeter is erected around the panelled area to exclude any possible interactions between the stallion and another horse or human. Only one horse is allowed per enclosure.

Panels must be a minimum of 1500mm in height. Panels must be constructed using an equivalent of 4 bars of 25mm box or pipe equivalent as a minimum. Panels must be anchored securely to a solid object i.e. truck, post or tree.  At night:  The same rules apply to daylight hours with the addition for a stallion that is in panels must have at least one additional form of restraint e.g: tied up, hobbles, sideline.

is this event family and dog friendly?

We are family so absolutely, you can definitely bring your kids and your partner.  You can leave your non-horsey partner to fend for themselves while you enjoy the education, demos and shopping or they can join in the fun.  We have both day and weekend family ticket options.  Children under the age of 18 at the date of the event will need to have adult supervision.

Ahh we love dogs too, but we have a strict NO dogs allowed policy.  If your dog is a service dog, please contact us to get an exemption.

can i upgrade from a day ticket to the whole weekend ticket?

Yes! If you have a day ticket and would like to upgrade that a weekend ticket, please email us at [email protected] and we will send you the upgrade link.

where is the event being held and is there parking?

Kilkivan is a quiet little town approx. 30 minutes (50 kms) west of Gympie on the Wide Bay Highway.  Some landmark distances for you are:

  • 220 km north of Brisbane
  • 130km north of Sunshine Coast
  • 225km north-east of Toowoomba

If you are flying in … Well firstly you are amazing and we can’t wait to meet you!! Flying into Maroochydore / Sunshine Coast airport is the simplest way. Pick up a rental car and drive 1.5 hours north to join us at the event.

There is a lot of room for parking and it’s all FREE!   The showgrounds have plenty of space to park and set up your camping space

will there be any trade stalls at the event?

There sure will be! We will be having stalls from artisans and makers and loads of wonderful retailers with their Pop Up Shops. Anything a Cowgirl may need, we will have it covered. If you are interested in being a stall holder, please contact us.

will there be food and drinks to buy at the event?

YES COWGIRL we will definitely have food and drinks available for purchase, we have got you covered!  As this is a licensed event, we do not allow BYO.

There will be plenty of fabulous food available for purchase. Our food vendors will be serving breaky, lunch and dinner and everything in between.  If you have any special dietary requirements we do suggest you bring your own food. 

will there be passes out of the event?

Yes of course. We would rather you didn’t leave us though, we don’t want you to miss a thing. Your ticket and wrist band will allow you to re-enter when you return.

what if i bought a ticket and can no longer make it?

In the event of an official Lockdown due to COVID – 19, Cowgirls Gathering will offer a full refund to ticket holders if the change of date is not suitable.

If you cannot make the event, your ticket can be transferred to another name but no refund will be given. If you need to transfer your ticket over, please contact us.

what about noise? any restrictions?

Cowgirls Gathering has a strict no noise policy after midnight on Thursday, Friday, Saturday & Sunday nights. If you require a generator / power to be run after this time due to medical reasons please contact us.

bump out

Bump out is before 12 noon on the Monday following the event.  If you have booked a glamping tent, you will need to bump out before 9am on the Monday morning.  

Still have a question?

We would love to hear from you, feel free to connect with us here, or on anyone one of our social media channels

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