hello ticket holder

We are so excited that you are joining us!  We hope the information below provides you with everything that you need.  If not please feel free to email us at Hello@CowgirlsGathering.com.au.

Ticket Holders > Key things to remember are:

  1. Gates open (Bump in) is anytime after 12noon Thursday, 2nd October,
  2. Waiver forms should be completed online ahead of the event,
  3. Everyone (yes everyone) needs to fill in a waiver form, 
  4. Please bring a print out of your ticket; no ticket no entry,
  5. Have fun and when you can be anything, be kind 💛

GENERAL INFORMATION

FAQs

For a list of the most FAQ please 💛 Click Here.

DOGS

Sorry, but no dogs are allowed at the Gathering.
If you bring a dog, you will be asked to leave.

If you have a special circumstance, please contact us before purchasing your ticket.

BUMP IN & OUT

🕗 Event Schedule & Camping Information

The event runs from 8:00 AM Friday until 5:00 PM Sunday.

Your three-day ticket includes camping for Thursday, Friday, Saturday, and Sunday nights, giving you plenty of time to relax and enjoy the full event experience.

If you have a one-day ticket, camping is included only for the night before your event day.
For example, if you have a Saturday Day ticket, you can arrive after 5 PM on Friday, and your Friday night camping is included.

⏰ Arrival & Departure

  • General ticket holders can arrive anytime after 12 noon on Thursday.

  • Check-out is before 10:00 AM on Monday.

🚪 Check-In Process

Make sure you’ve finished your online waiver and have your ticket ready before you get here.

When you arrive at the main gate, we’ll scan your ticket and give you your wristband to wear all weekend.

Then we’ll point you to your camping spot — whether you’re camping with horses or without.

Now, kick back and enjoy!

🐴 Camping Areas

  • If you don’t have a horse but want to camp in the Camping with Horses area, that’s absolutely fine.

  • However, if you have a horse, you must camp in the designated Camping with Horses area — the Camping without Horses area is a horse-free zone.

📋 Preparation for Check-In

To help the check-in process run smoothly, please have: A digital or printed copy of your ticket ready.

If you don’t have your ticket handy, please reach out to us before you arrive so we can help you out.
Just a heads up—if your ticket has already been scanned, you’ll need to purchase another ticket to enter.

MEALS / BAR

🍽️ Meals & Food Vendors

Food will be available for purchase from Thursday evening through to Sunday lunch. There will be a variety of options to choose from, but please note that food vendors will be limited on Sunday night.

🍹 Bar

The bar will be open from 3 PM Thursday through to late Sunday evening, offering plenty of drink options to keep you refreshed all weekend.

Please note this is a NO BYO alcohol event.

HORSES

 

🐎 Horse Care

If you are bringing a horse, you must bring everything your horse needs, including:

  • Poo rakes

  • Water buckets

  • Feed

  • Your own yards

 

POWER

⚡ Power Availability

There is very, very limited power available at the gathering. If you need power, it’s best to bring your own solar panels or generator.
Please note there is a no noise policy starting at midnight.

If you are camping with horses, please be aware that there is no power available on that side of the showgrounds.

WAIVER/DECLARATION

📝 Waiver Form – Must Be Completed by Every Ticket Holder

Every (yes, every) ticket holder must complete the Cowgirls Gathering waiver form online before the event.

DIRECTIONS

📍 Event Location

The event is being held at the Kilkivan Showgrounds, located at:
88 Mudlo Rd, Kilkivan QLD 4600.

Kilkivan is approximately 50 km inland from Gympie.

PROGRAM

All of the program can be viewed on our website under Program.

COMPETITIONS

🕒 Draws & Competition Info

For all draws and approximate run times, please check the program for your scheduled times. Be sure to allow enough time to arrive promptly between events.

Competitions will begin with a check-in (including gear check, etc.) and a briefing with the judge.

There will be no competition numbers handed out on the day, so be sure to introduce yourself to the judge with both your name and your horse’s name.

Important: You will not be able to compete without your event wristband and competition number, which you will receive when you hand in your waiver at check-in.

ATM MACHINES

💵 Payment & Cash Info

There will be no ATM machines at the gathering, so please be sure to bring cash with you if you’ll need it.

All vendors have been asked to bring their own Point of Sale (POS) systems.

We’re aiming to make this event as cashless as possible, so card payments are encouraged where available.

 

CAMPING

🏕️ Camping Zones

There are 5 different camping zones at the gathering:

  • Glamping *

  • Camping *

  • Camping with Horses

  • Vendors *

  • Educators

* These are all horse-free camping zones.

Please note: No personal fires are allowed in any of the camping zones.

🛖 Glamping Tent Bookings

If you’ve booked a glamping tent, it will be available Thursday through Sunday nights.


Please ensure you check out by 9:00 AM on Monday.

TOILETS & SHOWERS

We’re bringing in facilities to make your weekend at the Gathering as comfortable as possible.

You’ll find all facility locations clearly marked on the site map in the program.

WRIST BANDS

Every ticket holder will receive a wristband upon arrival.

Please wear your wristband at all times during the event, as it will be checked regularly.

FIRST AID

There will be first responders and first aid available on site.

If you need any medical attention, please let an official know — they’ll be easy to spot in their high-vis vests. ✨

Thanks again for joining us at the gathering, we really appreciate it 💛

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