Cowgirls are placed into small groups of no more than 10 and rotate through mounted and off-horse sessions across the week. This structure ensures personalised learning, fair access to educators, and strong horse welfare outcomes. What happens on Monday morning? The week begins with a whole-group welcome session outlining the program, group rotations, and expectations. What happens on Day 5? Friday includes a whole-group session in the morning & an optional friendly competition in the afternoon. Will I get time with every educator? Yes. Across the program, every cowgirl works with every educator through a mix of mounted and off-horse learning sessions.

Yes. Everyone must complete a waiver and horse health declaration. No waiver, no entry. Only digital copies will be available at Headquarters if not completed ahead of time. Where do I check in? Once settled, head to Headquarters (bar area) to confirm your waiver and collect your wristband. Wristbands must be worn on your saddle for the duration of the event.

Bring all camping equipment you’ll need for the week. For your horse, bring everything required, including Feed, Water buckets, Poo rakes, Your own yards (unless hiring). Are horse yards available for hire? Yes. Yards can be hired for $260 (including GST) for the full week. Size: 6.2m x 4.2m with a height: 1.8m (livestock panels). Hire details will be provided after ticket purchase. Can I buy hay at the event? Yes. Hay supplier details and pricing will be shared closer to the event.

Yes. Your ticket includes all meals from Sunday dinner to Friday lunch. Dietary requirements must be submitted during nomination. What facilities are available? The showgrounds have, Toilets, Showers, Powered and non-powered camping. When in the “camping with power” area, please keep yards minimal so space can be shared fairly.

Yes, with conditions. Dogs must be declared at Headquarters and must be restrained at all times Dogs are not allowed in dog-free areas. Failure to comply will result in removal. All dog liability rests with the owner. Are fires allowed? Fires are permitted only around the bar area. No fires are allowed in camping areas. Firewood will be supplied.

No. This is a participant-only event with no spectators or vendors. If you need to bring someone for setup or pack-down, please contact us before nominating. Can I ride with my phone? No. Please leave mobile phones at your trailer while riding. For urgent contact, use 0477 727 272. We will find you if needed.

All experience levels are welcome. Nomination questions help group riders for the best learning experience.

Nominations open at 9:00am on Tuesday 31st March 2026 via the Cowgirls Gathering website. This is a first in, best dressed process. 

All meals (Sunday dinner to Friday lunch).  Camping and ground hire, cattle hire, mock competition entry, small group education (max. 10 riders), amazing educators.  Price:  $2,500 including GST.